HazWaste.net

Help with Getting Started on the Annual Hazardous Waste Report

1. What if I want to use hardcopy paper forms to report?

• Call the Annual Report Hot Line in Portland at 503-229-6938 or toll-free in the State of Oregon at 1-800-452-4011 x6938.
• Send a request by e-mail to hazwaste@deq.state.or.us.
• Download and print the Site ID Form and the Waste Generation and Management Waste Stream Form from HazWaste.net. Instructions for downloading are provided in questions 12 and 13.

2. What is the Web site address for HazWaste.net?

www.deqhazwaste.net

3. How do I bookmark HazWaste.net?

Go to www.deqhazwaste.net and then bookmark this main page by adding to your favorites. If you bookmark the HazWaste.net "Sign-In" page, you will receive a HazWaste.net System Error message telling you cookies must be enabled.

4. How do I get started if this is my first time using the HazWaste.net electronic annual reporting software?

New users to electronic reporting will start at Creating a User Profile. Previous electronic reporters will use their username and password and start at the "Sign-In" page. You may find it useful to print the step-by-step instructions found on the main Web page or General Instructions.

If someone from your company previously filed an annual report electronically and created a user profile, they will be the Data Administrator and you will have a Data Entry User Role. A Data Entry User will not have the ability to submit the report to DEQ. Questions 5 and 6 will further explain this situation.

5. What is the difference between a Data Administrator and Data Entry User?

The annual report reminder letter mailed in December of each year includes the names of active Data Administrators from previous reporting years. The Data Administrator is usually the first person to set up a user profile in HazWaste.net or a subsequent user who has had their user role updated. A Data Administrator has annual report submission rights. Unless designated as a Data Administrator, other users only have data entry roles. Data entry users cannot submit the completed report to DEQ.

Once you sign in to HazWaste.net, your user name and role is displayed on the top left corner of the screen. If you need your user role changed, follow the instructions in the question 6.

6. How do I get my user role changed?

• Ask the previous Data Administrator to change your user role by clicking the "Admin" tab located at the top of the Reporting Forms Log screen and click the "Edit Role" link to update roles; or
• Call or e-mail the Annual Report Hotline and ask that your user role be changed to Data Administrator. In Portland call 503-229-6938 or toll-free in Oregon at 1-800-452-4011 x6938. An e-mail request can be sent to hazwaste@deq.state.or.us.

7. If my company previously reported electronically, how do I get started with my User Name and Password?

To get to the HazWaste.net Web page, type www.deqhazwaste.net in your internet browser. From this main page you can either scroll down the page to review and print the step-by-step general instructions or just click on the link to open HazWaste.net.

If you have a username and password:

• Enter your user name and password; this will take you to the Assigned Sites page. Click on your RCRA Site ID number to open up the Reporting Forms Log page. Under Annual Report Form History, create a Site ID Form and then enter your waste generation and management information on the GM Forms.

If you forgot your username or password:

• For the user name, refer to the annual report reminder letter mailed in December of every year or call the Annual Report Hotline in Portland at 503-229-6938 or toll-free in Oregon at 1-800-452-4011 and ask for extension 6938.
• For your password, follow the instructions in the question 8.

8. I forgot my password, what do I do?

• Go to www.deqhazwaste.net
• Click on the HazWaste.net link to get to the "Sign-In" page.
• Click the "Request Password" link in the grey box located to the right of the "Sign In" window.
• Type your e-mail address. Use the same e-mail address you entered when you created your user profile.
• You will receive an e-mail from the HazWaste.net system notifying you of the new password. The new computer generated password will be all numbers. You can change this password by following the instructions in the question 9.

9. How do I change my password?

• Go to www.deqhazwaste.net
• Click on the HazWaste.net link to get to the "Sign-In" page.
• Sign in using your user name and password; click the "Submit" button.
• Locate the two tabs "Home" and "Profile" located at the top right side of this page.
• Click the "Profile" tab, and click the "Change Password" link located in the grey "Change Password" box.
• Follow the instructions to create the new password; click the "Submit" button.
• Click the RCRA Site ID number to open the Reporting Forms Log page.

10. What if a change of ownership occurred?

A new owner or their representative must submit the Site ID Form by mail since a signature is required. You can print a pre-populated SI Form in HazWaste.net by following the instructions in question 12. The pre-populated SI Form has the last reported contact information with space to provide updated information. You can also call the Annual Report Hot Line in Portland at 503-229-6938 to request the forms by mail.

Once the SI Form is received by DEQ from the new owner, the waste generation and management information can be submitted electronically. You can also choose to submit hardcopy GM forms with the change in ownership SI Form. To print the GM Form, follow the instructions in question 13.

11. Do I need to file a report if the business is no longer operating?

Yes. You need to file a Site Identification Form either electronically or by mail to withdraw the RCRA Site ID number. You must verify the generator status for the part of the year you were in business. If your business was a small or large quantity generator you must also file the Waste Generation and Management (GM) Forms.

12. How do I print a Site ID Form from the HazWaste.net system?

The Site ID Form printed from HazWaste.net will include the previously reported information.

• New electronic reporters need to create a user profile in HazWaste.net. Instructions for creating a User Profile can be found in the General Instructions. Once you have created a username and password follow these steps:
  • Sign-In to HazWaste.net at www.deqhazwaste.net using your username and password.
  • Click on the RCRA Site ID number on the Assigned Sites page. This takes you to the Reporting Forms Log page. At the top of the Reporting Forms Log page, click the "Open Pre-Printed Site ID Form" link.
  • Select "File" and "Print."

13. Where do I find the GM Form and the associated Code lists?

Go to www.deqhazwaste.net and scroll down towards the bottom of the HazWaste.net main Web page. Open up the links to print these documents to report your waste stream information on hardcopy forms.

• Form Codes PDF
• HW Management Method Codes PDF
• Source Codes PDF
• State-Only Hazardous Waste Codes PDF
• Waste Generation and Management Answer Sheet (GM Form) PDF

14. What if I need an extension to the reporting deadline?

If you need an extension to the deadline, please e-mail your request including your RCRA Site ID number, before the March 1st deadline to hazwaste@deq.state.or.us. You can also fax a request to the Hazardous Waste Forms Clerk at 503-229-6977. You will receive a confirmation e-mail or fax extending your due date to April 1st.

15. Where do I get free technical assistance?

For technical resources, regulations, policies, fact sheets, etc., visit:

• DEQ’s Hazardous Waste Web site

To get free technical assistance to help identify opportunities for hazardous waste management improvement and compliance with applicable regulations, telephone your nearest regional DEQ office. Ask to speak to a hazardous waste technical assistance staff person.

• DEQ regional hazardous waste technical assistance

For assistance with filing the annual report or the electronic reporting software please call the Annual Report Hot Line in Portland at 503-229-6938 or toll-free in Oregon at 1-800-452-4011 x6938.

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